Creating download cards with Google Docs

Google Docs, with the help of the free Avery Label Merge add-on, provides a free and easy way to create download cards to print off. The one weakness is that Avery Label Merge creates basic, text-only cards exclusively. If you'd like to include the album artwork on the card, creating codes with Microsoft Word is still the way to go.

What you'll need:

  • A Google account
  • An asset—either a file or a release

Log into your admin panel, and navigate to Assets. Select your file or release, scroll down to Asset Settings, and add however many download codes you need.

After clicking Add codes, you'll see an Export them! link. Click it to download a CSV file with all your codes.

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Next, log into your Google Drive account, and upload the CSV file. Open the file, and then select Edit. This will create a Google Sheets copy, which you can close right away.

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Now create a new Google Doc by clicking the Create button and selecting Document from the menu. Once the new document opens, select Add-ons from the menu, and then Get add-ons.... Type Avery Label Merge into the search bar, hit enter, and then install the free add-on.

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Once again, select Add-ons from the menu, then Avery Label Merge, and finally, New Merge. Choose Address Labels, then choose how many labels—which will be your download cards—you want per sheet, and then click Select. Finally, you'll be asked to choose a spreadsheet. Select the Google Sheets file you created earlier.

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All that's left is to customize your download card. An Avery Label Merge window will appear on the right side of the document, showing you the available columns of data for your spreadsheet. Add text, include the URL where the download code can be redeemed, and then select code from the Avery menu.

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When you're happy with the way your download card looks, click Merge. The add-on will create a new document with all your download cards, each with a different code.

Your download cards are now ready to print off.

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